Record and Share a Teams Meeting

Record and Share a Teams Meeting

Did you know you can record a Microsoft Teams meeting and share that with people that missed the live meeting? This is a great way to catch up coworkers that missed training or other important information for any reason. 

Before starting to record, be sure to notify all attendees.

Recording a meeting or call

  1. Start or join the meeting.

  2. To start recording, go to the meeting controls and select More options More options button > Start recording and transcription.

    Start recording and transcription option

    Everyone in the meeting is notified that recording and transcription has started. The meeting notification is also posted to the chat history.

    Notes:  

    • You can't make multiple recordings of the same meeting at the same time. If one person starts recording a meeting, that recording will be stored on the cloud and available to all participants.

    • Meeting participants have the option of viewing the transcription during the meeting. For details, see View live transcription.

  3. To stop recording, go to the meeting controls and select More options More options button > Stop recording and transcription.

    1. The recording is then processed and saved to SharePoint if it was a channel meeting, or OneDrive if it was any other type of meeting.  

    2. The meeting recording shows up in the meeting chat—or in the channel conversation, if you’re meeting in a channel. The recording doesn't expire.

Note: For now, guests and external attendees can view the recording only if it's explicitly shared with them. 


Sharing the Recording with OneDrive


Once the meeting is ended or recording is stopped, the video will be available in the recording user's OneDrive > Recordings folder.



To Share the file

1.      Right-Click the recording and choose Share


2.        By default, you'll be asked who you want to share it with. To Share it with anyone, click the > arrow :


3.      Make sure the permission shows  " Anyone with the link"


 4.       Allow or disallow editing with the checkbox and add a password, then click Apply. 

We recommend you only provide the password by phone if one is added.

 5.       Add the recipient's email and click Send.


This is the best option for sharing large files since different email providers restrict the maximum size an email and it's attachments can be.